Digital portfolio office administrator

An exciting opportunity has arisen to join Manchester University Hospitals NHS Foundation Trust as a Digital Portfolio Office Administrator. The Digital Portfolio Office Administrator post sits within the Digital Portfolio Office team and is part of the Group Informatics Digital Strategy, Portfolio and Governance function. The purpose of this role is to provide effective portfolio office administration across a range of topics as part of the Digital Portfolio Office service model. This will include administrative tasks and support to a range of portfolio activities including demand management, portfolio evaluation, prioritisation and scheduling, portfolio risk and benefits management, financial controls, workforce/staffing, communication, governance, and reporting; all with the aim of facilitating an effective and efficient portfolio office service. Previous applicants who have applied for this role within the last 2 months need not apply as your application will unlikely be progressed. Provision of a timely and effective administrative support across the range Digital Portfolio Office services which contributes to the efficient operation of the Digital Strategy, Portfolio Governance department. Able to plan and organise tasks to deliver against priorities and can respond efficiently to adjustments in requirements. Responsible for supporting the creation, consolidation and administration of high quality and timely reports and governance packs in relation to Digital Portfolio Office services. Establish and maintain documentation repository with appropriate configuration management to protect the integrity of such artefacts. Effective coordination of and support to Digital Portfolio Office meetings and events, including scheduling / diary management, coordinating inputs and pre-reads, coordinating outputs and the accurate capture and proactive taking Minutes and proactive tracking of Decisions and Actions updates (e.g. meeting such as Portfolio Assurance Group, Portfolio Planning and Working Group, Group Informatics Portfolio Board). MFT is England’s largest NHS Trust with a turnover of £2.5bn is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health social care system for the 1 million patients who rely on our services every year. Bringing together 10 hospitals community services from across Manchester, Trafford beyond, we champion collaborative working transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary. We’ve also created a digitally enabled organisation to improve clinical quality, patient staff experience, operational effectiveness driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we’ve launched in September 2022. We’re proud to be a major academic Research Centre Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable. At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together. To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form. COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the ‘NHS England’ website where you can also find out more about how to access the vaccination. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team [email protected]. We’re looking forward to hearing from you!