Business administrator

Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits. To discover more about our benefits, please visit: Benefits Package. The team Our Real Estate group is one of the largest real estate teams in the UK, advising an impressive range of clients including commercial and residential developers, investors, major corporate occupiers and banks/funders. Offering exceptional market knowledge the team holds an outstanding reputation with clients and the market generally. “Clients are full of admiration for this team, noting it combines outstanding technical expertise with a “very” responsive service” (Chambers). The role We are looking for a candidate with experience of and/or an interest in Business, Data Analysis and Team Management to join the team. The role will be supporting our Real Estate Litigation with the day to day running of their business, whilst having complete financial oversight of the teams. A strong understanding of numbers is necessary as the candidate will be assisting in the delivery of KPIs across 5 offices, which then feeds into the wider Real Estate Division. Strong interpersonal skills are essential as this team is based across 5 office locations and you may be asked to work alongside clients to establish best practice. Main responsibilities Drive financial discipline within the team, monitor financial performance against KPIs and report regularly on financial results to increase efficiency and profitability of the team. Financial reporting and data analysis within the team, looking to drive profitability. Review how team members and support staff spend their time, to streamline and utilise the team efficiently across all locations and to monitor capacity levels. Reporting to the National Head of Property Litigation and working closely with the team’s Financial Champion and other Real Estate Litigation Partners, and the Real Estate Divisional Business Manager, to support and monitor the team’s performance against budget and to provide guidance on potential improvement actions. Support and execute regular forecasting exercises for the team. Support the team in managing and completing the firm’s annual rate review. Provide support with client management, service delivery, preparation of estimates, and client soundings to assist the Real Estate Litigation team in managing these client relationships. Supporting the team’s Quality Risk Partner in ensuring compliance throughout the team with the Real Estate Division’s Excellence Toolkit. Proactive and concise internal communications with the team. Assistance in project delivery and implementation of systems into the team alongside troubleshooting and problem-solving skills essential. Build strong working relationships with the whole of the Real Estate Litigation team and wider Real Estate Division where client relationships and work overlap. Have oversight of the administrative and secretarial function in the team. Skills and qualifications Business experience and understanding from a professional service organisation. Financial understanding and be skilled at grasping and articulating business drivers affecting the business and team Fluency in Microsoft Excel and other data analysis tools. Candidates should have a proven track record of supporting and working within a team. Project Management Skills Creative in approach to issues and ability to implement pragmatic solutions quickly and effectively. Equal opportunities Our approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs. Back to available positions