Justice hub administrative assistant

Key Responsibilities, Accountabilities or Duties Provide administrative support for key office activities, to support the needs of the business, as directed by Justice Hub PS Administrative Coordinator. Act as the first point of contact and provide information, advice and guidance on routine matters, knowing when to escalate to others as appropriate. This includes answering queries via telephone and email and referals to assess the suitability for pro bono advice and referral to the appropriate service available or signposting to alternative providers. Generate bespoke correspondence, record replies and maintenance of accurate records as required, including monitoring the progress of Justice Hub projects Assist in the production, amendments to and maintenance of documentation and data to support local processes and reporting mechanisms Place financial orders for the procurement of goods and services in accordance with financial regulations and procedures Organise room bookings and catering requirements and provide support for meetings as required Assistance with co-ordinating and developing the social and mainstream media channels for projects. General clerical duties, including maintaining security of documents, word-processing, database management and maintenance, photocopying, filing. Act in accordance with and promote university policies, procedures and requirements at all times - in particular those relating to health and safety; equality, diversity and inclusion; and information governance Undertake other such duties as determined by the Justice Hub PS Administrative Co-ordinator, commensurate with the grade of the post. Essential Knowledge, Skills and Experience The successful post holder will be able to provide evidence of the following: Experience of working with administrative processes, while maintaining necessary confidentiality. Ability to work without close supervision, taking action and seeking advice as necessary from colleagues or line manager. Good oral and written communication skills with an ability to deal with a wide range of people. Flexible and responsive to customer needs and able to provide information and guidance, whilst maintaining confidentiality, particularly with sensitive information. Good organisational skills, and able to confidently prioritise work in a busy environment. Experience of working in a team environment with the ability to be flexible and provide support for colleagues. Good numeracy skills, attention to detail and the ability to identify and resolve issues effectively. Digital literacy, with a familiarity with standard IT packages and social media and a willingness to learn new software packages. A commitment to the University s core values and to the provision of the best possible support to our students, staff and customers. Requirements: References from last 2 years Updated CV If you are interested and can provide the above details, please apply today or give us a call on 0161 233 8100! Shortlisted candidates will be contacted for an interview. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website. To speak to a recruitment expert please contact Gabriela Lopez