Construction secretary

Our client has an exciting opportunity to join them in the permanent vacancy of Construction Secretary. Main Activities: * Comprehensive secretarial and general administrative support to the Construction Director and Customer Care Manager. * Maintain and update diary of Construction Director * Production and distribution of letters, memos, faxes, reports utilising Microsoft Word, E-mail and Excel (sometimes involving dictation over the telephone, (no shorthand necessary), audio dictation, copy typing. * Updating weekly build progress reports (Excel) * Maintain up-to-date filing system/plot file system for the Department/setting up plot files for when new development comes on line. * Liaise with HO in arranging relevant courses for site staff * Maintain all files in relation to CML to include commissioning certificates and handover packs for affordable housing providers * Liaise with Office Manager to ensure holidays between yourself then her do not clash as to necessitate adequate cover within the office. Similarly, to liaise over lunch time cover also * Generally, work as part of a team to ensure the professional image of the company is maintained at all times. * Attend site as required to organise and maintain site office filing. * Provide support to Customer Care Manager when required. You will also: * Process daily post, correspondence and memos etc. to be sent to site for their records. * Answer incoming calls and direct as appropriate. * Update outstanding defects list. Knowledge Specific Job Skills: * Knowledge of both Microsoft Word and Excel. * Accuracy and attention detail is essential. * Professional polite telephone manner, good interpersonal skills and self-motivated. * Good communication. * Some knowledge of the construction industry/technical terms would be an advantage. Full Time: Monday to Friday