Business administration

We are seeking a skilled and experienced Business Administrator to join the team and oversee the administrative and operational functions of a well-known and prestigious Construction Consultancy business, based in Bourne End, Hertfordshire. The ideal candidate will have a strong office management and business administration background, and an insight into the construction industry would be an advantage. Our clients run an idyllic modern office in the village with beautiful countryside views. Although a lot of their work is in London and the Home Counties, the office couldn #39;t be further from the hustle and bustle environment of the capital. Established almost 15 years ago it is a relatively small team of around 20 individuals. A wonderful change for those who have worked in large companies where they felt like just a number rather than a respected team member. Role requirements #xF0B7; Answering and diverting the phone to mobile when out of the office #xF0B7; Maintenance of company records, filing systems #xF0B7; Maintaining kitchen and stationery requirements #xF0B7; Producing and editing letters and other correspondence #xF0B7; General office duties and assistance to the managing director and Business / Operations manager as required and deemed necessary #xF0B7; Update Monday boards for PPE, Kitchen and Stationery supplies #xF0B7; Print all A1 documents for PM rsquo;s when required Health Safety #xF0B7; Keep all notice boards updated, Insurance and Fire Safety information #xF0B7; Monitor when Fire extinguishers and PAT tests are due and arrange / maintain records #xF0B7; Complete First aid kit checks monthly #xF0B7; Order uniform / PPE when required #xF0B7; Maintain all H S elements including site inspections, audits, process paperwork etc. Plangrid #xF0B7; Add drawings and documents onto Plangrid ensuring accuracy due to different versions Purchasing #xF0B7; Processing purchase order requests ndash; Adding to Monday and filing to the correct project #xF0B7; Add all invoices onto Monday once assured ndash; check forecast information also, add from the ledger documentation #xF0B7; Chase Estates (Trust for POs) ndash; update PMs with a spreadsheet weekly cross references with the PO tracker from the Trust #xF0B7; Complete Waiver documents when required and forward them on to appropriate party #xF0B7; Responsible for SFI compliance, uplifts, waivers and cancellations of POs Accounts #xF0B7; Add all invoices for onto Xero and inform management of any issues #xF0B7; Monitor the purchase log on Monday and order new equipment as required with relevant management authorisation #xF0B7; Send invoice to accounts email for adding to Xero HR #xF0B7; Take minutes at monthly staff meetings and type up / circulate actions #xF0B7; Write processes for administrative tasks and circulate them to staff #xF0B7; Monitor IT issues log ndash; report issues to IT Provider #xF0B7; Set up all new starter IT equipment and phones ndash; add task viewer and communicate to IT Provider ndash; add stickers and add to Monday log #xF0B7; Complete all employee checks on a routine basis e.g. DBS, insurances, DSE assessments, ID documentation checks etc. #xF0B7; Maintain all Software Monday process updates e.g. new project boards etc. The Ideal candidates will be: Organised and have good attention to detail. Trustworthy and have good written and oral communication skills. Must be proficient in Microsoft Office (Excel, Outlook and Word). A keen and flexible, proactive #39;can-do #39; attitude to tasks and work. Able to multi-task. Punctual. Able to follow instruction. A full clean driver #39;s license desirable. Salary Range GBP25,000-GBP30,000 Company Benefits: Company Bonus Scheme Private Healthcare Flexible Working Policy Statutory Pension Contribution Progression opportunities