Business administration officer

Working in the Digital Services Division, the Business Administration Officer is a key role in supporting the Business Manager in running the administration processes across the Division. These processes help to provide effective planning, financial monitoring, contract monitoring, process improvement and governance of standards. Joining the newly formed Office of the CIO, you will be part of a small team dedicated to making a big difference. You will work very closely with our finance and procurement departments to ensure Capital, Revenue pay, and non-pay budgets are accurate, tracked, planned, forecasted, and used to provide the best digital service we can in the one of the best hospitals in the country. Your organisational and interpersonal skills will help and support our busy technical experts and managers stay on track with strategic objectives and compliance actions, and your attention to detail will help provide accurate information to the Digital Services team on a timely basis. Having experience in a business management function is desirable but not essential. You will be keen to learn, making the most from the wealth of expertise and opportunity our friendly, hardworking team can offer you. Carrying out agreed processes to support the Business Manager in providing oversight of; Financial monitoring and planning (budgets £10million+), contract oversight (100+contracts), monitoring of audit actions, monitoring of compliance against standards and communications/engagement. Work with a range of teams across the Digital Division to support the co-ordination of processes and improvement initiatives Work with the finance team and managers from the Digital Division in the preparation and monitoring of Digital Services budgets. The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK. To support the Business Manager in running administration processes across the Division to provide effective planning, financial monitoring, contract monitoring, process improvement and governance of standards in accordance with the agreed timetables and procedures. Support the Office of the CIO with the co-ordination of processes and improvement initiatives, particularly to ensure financial efficiency, effectiveness and high levels of business process organisation working with a range of teams. A wide range of actions and pressures will be dealt with and it is imperative that the post holder understands the impact these have on the Division and the services it provides to the wider organisation. 1. Support the Business Manager in providing an effective monitoring and reporting service to the Division in accordance with the agreed timetables, procedures and standards prescribed within the Trust. This involves the interpretation of data to provide solutions to complex problems. 2. Support the Office of the CIO with the co-ordination of central processes and projects, to include Freedom of Information response improvements and Trust planning or compliance returns using Microsoft Office Tools mostly to document information. 3. To assist the finance team in the preparation, monitoring and accuracy of Digital Services revenue and capital budgets, working with Digital Services Managers. 4. To help construct, communicate, progress and monitor documented improvement plans and local policies 5. To support the Office of the CIO in communicating complex business plans across the organisation, cooperating with NHS staff at all levels. 6. To investigate with the finance team and Digital Services Managers, material variances from budgets, updating forecasts for of expenditure/activity/income within those teams whilst highlighting pressures as soon as they arise. 7. To keep shared records filed and accessible, of budget queries and any corresponding responses in a format determined by the Office of the CIO, enabling a regular review to be made of the service provided to the managers. 8. Contributing to meetings with budget, contract holders and suppliers on behalf of the Office of the CIO and ensuring that all discussions and decisions are documented. Develop a greater understanding of the division in order to present the information required in a format which is easily understood by budget holders