Business administration officer

To support the Business Manager in running administration processes across the Division to provide effective planning, financial monitoring, contract monitoring, process improvement and governance of standards in accordance with the agreed timetables and procedures. Support the Office of the CIO with the co-ordination of processes and improvement initiatives, particularly to ensure financial efficiency, effectiveness and high levels of business process organisation working with a range of teams. A wide range of actions and pressures will be dealt with and it is imperative that the post holder understands the impact these have on the Division and the services it provides to the wider organisation. Support the Business Manager in providing an effective monitoring and reporting service to the Division in accordance with the agreed timetables, procedures and standards prescribed within the Trust. This involves the interpretation of data to provide solutions to complex problems. Support the Office of the CIO with the co-ordination of central processes and projects, to include Freedom of Information response improvements and Trust planning or compliance returns using Microsoft Office Tools mostly to document information. To assist the finance team in the preparation, monitoring and accuracy of Digital Services revenue and capital budgets, working with Digital Services Managers. To help construct, communicate, progress and monitor documented improvement plans and local policies To support the Office of the CIO in communicating complex business plans across the organisation, cooperating with NHS staff at all levels. To investigate with the finance team and Digital Services Managers, material variances from budgets, updating forecasts for of expenditure/activity/income within those teams whilst highlighting pressures as soon as they arise. To keep shared records filed and accessible, of budget queries and any corresponding responses in a format determined by the Office of the CIO, enabling a regular review to be made of the service provided to the managers. Contributing to meetings with budget, contract holders and suppliers on behalf of the Office of the CIO and ensuring that all discussions and decisions are documented. Develop a greater understanding of the division in order to present the information required in a format which is easily understood by budget holders