Safety first administrator belvedere

Purpose of the Role Provide administrative support to the Safety First Manager and Security/Emergency Planning Manager ensuring that all Safety First Safety+ principles are applied and that the client is given relevant information to assist them in managing their assets. Key Responsibilities Responding to issues in a timely manner and owning through to satisfactory completion by taking responsibility for every query received. Escalating issues where necessary in a timely manner and ensuring satisfactory completion. Using reporting to highlight problems areas where issues are failing to be resolved. Reviewing and conducting initial Health and Safety investigations (desktop) Health and safety Produce statistics for quarterly reports Monitor incidents and accidents and update the tracking spreadsheet with those from the incident reporting system (Meridian), producing monthly stats per site. This also includes footfall data Update the various trackers in place for client works and requests such as asbestos management, residential management etc and provide pivot tables of information for items not completed Review information from the H S consultants relating to visits completed Electronically file any documents as required to ensure they are accessible for all within Savills Provide information and statistics for any reporting, meetings or client requests Approve low level risk events such as craft workshops, charity bookings, face painters etc. as defined in the event documents Take notes and write minutes of meetings General admin support to the Safety First Manager and Safety First Co-ordinator Use tools on excel to provide visual graphics and a variety of tables to format information into clear informative pages Security Monitor meridian and ensure incidents are categorised correctly Organise desk top exercises for manned sites with senate (or other designated consultant) Record security actions on trackers Provide statistics for monthly and quarterly reporting Take notes and write minutes of meetings Compliance Assist the compliance manager on the production, updating of compliance reporting and producing high quality reports on a monthly basis – or as requested by the client Following up with sites on reasons why compliance scores are not at 100% and record, assisting with documents if required Produce KPI reports as required Understand current KPI’s and agree new ones for driving better compliance at managed sites. Assist sites with queries regarding H S consultancy reports and services and ensure actions are correct on datastation Training and Communications Undertake the Savills Pathway on HS E to gain knowledge and competency in the areas required relevant to your work. Contribute towards the H S newsletter. Skills, Knowledge and Experience Experience of working in a similar role would be desired but not essential. Ability to multi-task and use own initiative. Good administration skills. Good planning and organisational skills. Attention to detail. Good interpersonal/verbal and written communication skills. Energetic and self motivated. Pro-active/takes ownership of responsibilities. Ability to work well under tight deadlines. Friendly and well presented with ability to be client facing Have a “Can Do” attitude. Working Hours - 9.00am – 17.30pm Please see our Benefits Booklet for more information.