Company secretarial administrator

Overview You’ll be working as a Company Secretarial Administrator in our award-winning company secretarial business, Company Matters, one of the largest company secretarial providers in the UK and well-known for its expertise in corporate governance advisory services and company secretarial administration. Company Matters forms part of Link Group’s Corporate Markets division and benefits from having close links with our registrars and share plan teams, and our sister businesses – Orient Capital and D.F.King. As a Company Secretarial Administrator, you will support the Company Matters team in delivering high quality, professional company secretarial and administrative services to our varied client base. This role offers an excellent opportunity for early responsibility and career development. In particular, you will be trained in company law requirements and company secretarial administration. This role can provide an excellent opportunity for progression to becoming fully qualified and pursuing a professional career. You’ll be based either full-time or on a hybrid basis from our Gresham Street office in London. What you’ll be doing: Under the guidance of the Company Secretarial teams, provide administration services in support of work being completed for external client companies and Link Group. Day to day responsibilities will include Board pack preparation and support (paper and electronic versions); support for ad hoc projects such as but not limited to health checks and Diligent updates; Arranging ad hoc board and committee meetings when required; Updating Salesforce (our CRM platform) with all client information Dealing with incoming post on a daily basis, scanning and filing documents where required Support the Company Matters business in core operational areas, providing administration support in key activities such as Risk and Compliance, obtaining relevant information as directed by the Management team and completing weekly team risk dashboards Support the Company Matters teams with all general administration duties to include but not limited to booking and administering travel/hotel business bookings, team diary management, post, meeting room bookings and hospitality, expenses and couriers. Building internal networks and business relationships; assisting in business development opportunities. Developing technical knowledge and practical capabilities through attendance at internal and external training events, self-driven research and day to day exposure to company secretarial workflows. What we’re looking for: A desire to learn and a commitment to developing a career in company secretarial administration (relevant previous experience in day-to-day company secretarial administration will be helpful but is not essential) A commitment to excellence in client service, including a spirit of co-operation, a positive ‘can do’ attitude and the ability to work on own initiative Previous administrative experience, ideally gained within a professional services or similar environment, to include high level of Microsoft Office Excellent verbal and written communication skills, including the ability to produce accurate, practical and concise communications to clients A high degree of personal organisation, including excellent time management skills Ability to multi-task and prioritise, adhering to strict deadlines and an ability to remain calm under pressure Excellent attention to detail Ability to build and manage relationships with clients and colleagues alike A personable and professional telephone manner and the ability to take messages effectively and efficiently Proactive and flexible approach to workload Business and commercial awareness Additional experience that would be of benefit to our business: Knowledge of Diligent Entities, GEMS and Salesforce Board pack preparation software i.e. Board Intelligence, Diligent, Board Packs etc Experience of a client/customer facing environment About Link Group / Corporate Markets / The Team: Company Matters is a market-leading, trusted, comprehensive company secretarial business with offices in London and Exeter. They provide specialised, tailored support to company secretaries and the boards of a wide range of UK-listed and unlisted companies in different sectors and stages of maturity. They provide a dedicated relationship team with market leading expertise and experience, offering short and long-term practical support, open and regular communication and easy access to services for listed international organisations. Company Matters supports domestic and international clients with all aspects of their company secretarial needs, from governance advice to statutory compliance and have a long-standing reputation of providing class-leading services to UK listed businesses. Link Group works in partnership internationally with almost 7,000 clients including asset managers and investors, business managers, asset owners, trustees, issuers and borrowers. We provide the infrastructure through which assets are secured or deployed in both regulated and unregulated markets. We offer industry-leading shareholder services through Link Market Services to a wide range of corporates, issuers and business managers. We are the largest UK share registrar providing services to more than 1,300 companies large and small across the UK. We administer share plans for over 200 clients and have worked on more than 50% of UK IPOs since 2005. Our unique place in the market, combined with our partnership and relationship management approach, enables us to play a vital role in connecting issuers with 5 million shareholders around the world. What’s in it for you? A competitive salary plus benefits. 23 days’ holiday to start, (rising to 25) plus Bank Holidays, with the opportunity to buy extra leave. Company matched pension scheme, life assurance, a cycle2work scheme, fully paid maternity, adoption and shared parental leave, paternity pay…and plenty more. Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health wellbeing, travel and technology. The possibility of working from home, flexible working or working part-time options are available. You’ll get the chance to follow your chosen career path anywhere in Link Group. You’ll be joining a network of 7,000 experienced, innovative and dedicated individuals across multiple teams and countries. There are countless opportunities to learn new skills and develop in your career and we’ll provide the support you need to do just that. What we hope you’ll do next: Choose ‘Apply now’ to fill out our short application, so that we can find out more about you. We’re an equal opportunity employer, which means we’ll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion and we’re committed to creating an inclusive environment for all employees. Candidates must have the relevant work rights to be considered for an opportunity at Link Group. Successful applicants will be required to complete background screening prior to commencement of employment. Link Group is a leading fund administration and share registry specialist. We are a market leading provider of technology-enabled administration solutions, continually developing our offerings to expand with our clients needs. Since our inception, Link Group has been entrusted by clients to handle sensitive data in a secure and confidential manner. Our core businesses of fund administration and securities registration are complemented by our expertise in digital solutions and data analytics. Our Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, and employee share plans. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe. Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division . Link Group is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values. We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the Link Group journey and together we will achieve our full potential. We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities. Candidates must have the relevant work rights to be considered for an opportunity at Link Group. Successful applicants will be required to complete background screening prior to commencement of employment.