Company secretarial assistant

A company’s office is an essential part of its structure, and Avature is no exception to this, as we take pride in our facilities and how we manage everything around them. As a Company Secretarial Assistant, you’ll play an important role in making sure our headquarter office operations in the UK run smoothly and keeping up to date with the related administrative procedures. Analyzing our processes and providing paralegal assistance is equally important, as we aim to be as efficient as possible and have a positive impact on everyone’s daily activities. Your challenges and objectives: Maintain compliance with legal requirements by completing a range of Companies House Filings, Notifications accurately and efficiently. Document processes for the Compliance Administration and Office Management teams, to optimize daily work. Ensure that Avature’s operations at the HQ in the UK run smoothly and the administration is up to date. Your day-to-day activities: Run all the administrative operations of our headquarter UK office, ensuring effective communication between the company board/committee members by minuting meetings and preparing detailed agendas and board packs. Collaborate in facility-management activities, such as office maintenance, office security projects, etc. in our office in Victoria. Prepare and organize various legal documents and correspondence with authorities, including KYC (Know Your Customer) files. Identify, design, and document workflows related to compliance and administration processes, and metrics to track their performance. Maintain accurate and up-to-date share register and Anti-Bribery Register, demonstrating meticulous attention to detail. About you: Experience in administrative and paralegal tasks. Adaptable, able to learn new skills quickly. Able to come by the office in London as needed. Excellent communication and organizational skills. Analytical skills and attention to detail. Able to work autonomously and collaborate with a team. Committed, pragmatic, and resilient. Proficient in English. French or German is a plus. About us: Avature is a market leading enterprise SaaS Solution provider for global talent acquisition and talent management. We have a strong commitment to high quality engineering and customer service and are recognized innovators in the very large company market. We currently work with over 650 companies worldwide, including 110 of the Fortune 500, all of the Big Four consulting firms, the largest banks and manufactures in the world, and five governments. We design, build, implement and support our product ourselves. With 26 releases a year and a strong commitment to innovation and quality engineering, our private cloud platform has become the product choice for the very large global organization. At Avature we value opportunities to learn and grow within a dynamic, creative, and collaborative environment. We encourage autonomy and empower our people to approach challenges innovatively while bringing their unique perspective to the table. We offer a career development program that supports continuous learning, thoughtful leadership, and meaningfully impacts each individual’s professional trajectory. What we offer: A fast-paced, energetic, and engaging environment. Flexible hours. Combine working remotely and at the office. Competitive salary, with one review a year. Four days a year to attend events related to professional development. End of year week off (December 26 to 31). Birthdays off. An organizational culture that empowers everyone to be themselves is key to thrive in business, but, more importantly, it is a pathway for creating a more equitable society. Avature fosters a diverse and inclusive environment, and celebrates that each unique person brings something different to our team. We are committed to considering all qualified applicants equally and to promote equal opportunities within our organization.