Executive assistant

Purpose of the role This position will provide Float secretarial and administrative support coverage for Executive Assistants, providing coverage for annual leave, illness, administrative tasks and ad hoc projects. Specific responsibilities Full Float coverage for EAs, including; extensive diary management organising external internal meetings, conference calls, booking rooms, catering and VC/AV equipment arranging business trips, including complex meetings/itineraries, organising tickets, accommodation, taxis, visas, juggling time zones General administrative tasks including organising approval and payment of invoices, arranging couriers, sorting post, screening calls and taking messages, filing, ordering stationery and dealing with telephone queries Occasional personal tasks Expenses and business card entry for Executives when not covering EAs Assisting with ad hoc projects such as Board meetings; AGM; Year-End meetings; Investor Days, off-sites; company social events. Assisting other colleagues during busy periods Key competencies Previous experience as Executive or Team Assistant to senior management within a blue chip environment Excellent organisational skills and ability to prioritise competing demands, multi-task and service multiple managers/stakeholders Ability to mirror EAs methods of working and step into situations/projects with little notice Team player Innovative, creative, resourceful, resilient and a self-starter High levels of discretion IT literate and highly proficient user of MS Word, Excel, PowerPoint and Outlook This role would suit an experienced TA or EA with excellent all-round skills and an eye for detail who takes pride in providing the upmost service to the business and wishes to step up to a new level of senior management support. Our Culture, Values and Benefits at Man Man Group is proud to provide the best working environment possible for all of its employees, and we are committed to equal opportunities. At Man Group we believe that a diverse workforce is a critical factor in the success of our business and this is embedded in our culture and values. There are a number of external and internal initiatives, partnerships and programmes that help us to attract and develop talent from diverse backgrounds and that encourage inclusion and diversity across our firm and the industry. Man Group is a Signatory of the Women in Finance Charter and the Race at Work Charter. Man Group is also a Disability Confident Committed employer; if you require help or information on reasonable adjustments as you apply for roles with us, please contact [email protected] . https://www.man.com/diversity Man Group supports many charities, and global initiatives. We support professional training and development, and requests for flexible or part-time working. Employees are also offered two Mankind days of paid leave per year as part of the Man Charitable Trust s community volunteering programme. We offer comprehensive, firm-wide employee benefits including competitive holiday entitlements, pension/401k, life and long-term disability coverage, group sick pay, enhanced parental leave and long-service leave. Additional benefits are tailored to local markets and may include private medical coverage, discounted gym membership and wellbeing programmes.