Board support administrator

About The Job We are looking for an experienced Board Support Administrator to join our team. The successful candidate will provide administrative support to the team, the Board and committees of MS Amlin as well as boards of aligned subsidiaries. The role reports to the Head of Company Secretarial. What you’ll spend your time doing: Effectively organise the preparation of agendas, collation and timely distribution of meeting packs for the Board and committees of MS Amlin and any related entities Maintain a log of meeting actions and communicate these to the owners as appropriate Act as a liaison with the Chair and non-executive directors Proactively manage meeting schedules and the agenda planning process, along with managing the Company Secretarial inbox and calendar Assist with the daily administrative requirements of the department including room bookings, diary management and SharePoint site maintenance Ensure all statutory registers, company registers and minute books are maintained for MS Amlin and its related companies Ensure all Companies House and other corporate filings are done on time Maintain the company structure chart and coordinate the Head Office reporting Support the maintenance and embedding of policies owned by Company Secretarial Support the management of delegated / signing authorities Respond to ad-hoc information requests, regulatory information and auditor requests Assist the team in supporting and coordinating director training programme Horizon scanning in respect of company secretarial, corporate and governance matters, and supporting the Head of Company Secretarial to advise the Board and Executive as appropriate, including preparing and implementing action plans to ensure compliance where necessary You’re going to enjoy this job if you also: Have strong administrative skills. Have the ability to work independently and solve problems. Have a strong attention to detail. Are able to work professionally with key stakeholders in the business. Have clear and strong communication skills. Are able to work accurately to a tight deadline. What you’ll need: For this particular role there are some important competencies and experience we need you to have. These include: Strong organisational skills and attention to detail. Relevant Board Support or other relevant administrative work experience. Whilst not a pre-requisite for the role, experience using Diligent Boards and SharePoint is preferred. What you can expect from us: A competitive salary and benefits package is a given, but you can also expect: A great team and supportive colleagues Hybrid Working environment Flexible Working A strong focus on diversity, inclusion and equal opportunities A programme of wellbeing and mental health support Employer-supported volunteering (ESV) Continuous learning and study support Structured career development An open mind (especially to new ideas and ways of doing things) About MS Amlin MS Amlin is part of a global top-10 insurance group, MS AD. We’re made up of four distinct businesses covering global reinsurance, Lloyds franchise, local specialty insurer, and business services. This role sits within our Reinsurance Franchise at Lloyd’s (MS AUL) which specialises in Mergers Acquisitions and Property Casualty across London, the Middle East, the Far East and continental Europe. Conduct Rules With the implementation of the SM CR (Senior Managers Certification Regime), the Financial Services and Markets Act gave the FCA new powers to write conduct rules and apply them to all employees within a firm. The Conduct Rules set basic standards of good personal conduct. They stipulate that you must: Act with integrity Act with due care, skill and diligence Be open and co-operative with the FCA, PRA and other regulators Pay due regard to the interests of customers and treat them fairly Observe proper standards of market conduct #LI-MSAUL #LI-HYBRIID