Administrative assistant

Job Number 23209874 Job Category Administrative Location London Development, Marriott Hotels International Ltd, London, London, United Kingdom VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management JOB SUMMARY The role assists in the day-to-day operation of the Development and Feasibility departments and provides administrative support to both departments within the London office primarily (with occasional support provided to other members of the development team based in continental Europe). The position is a full-time administrative role which provides cross-discipline and cross-border support. SCOPE/BUSINESS CONTEXT A full-time position based at Marriott’s Fetter Lane office in London. While the position will be office based, Marriott’s hybrid working policy allows for working from home on an occasional basis (as agreed by the Administrative Assistant’s line manager) Number of Direct Reports – 0 Titles of Direct Reports – 0 CANDIDATE PROFILE Experience: Previous experience in an administrative role is essential. Skills and Knowledge Ability to work as part of a team with (and under the direct supervision of) the Senior Administrative Assistant for certain specific tasks. Professional demeanor and strong customer development and relationship management skills Ability to design and implement successful tracking tools for documents and spreadsheets Keen attention to detail Ability to manage and balance own time and to work to established deadlines Strong communication skills (verbal, listening, writing) Strong organization skills Ability to develop and maintain relationships e.g., associates, customers (both internal and external) Ability to help co-ordinate and attend (where appropriate) client hospitality events hosted in the UK and oversees, including assisting with event planning, client database management, and event attendee management. Pro-active and reliable Ability to maintain confidentiality Ability to work alone and within a team Ability to use initiative and work under minimal supervision Ability to multitask Good knowledge of Microsoft Office applications, including Outlook, Teams, SharePoint, Word, Excel, PowerPoint. Ability to learn how to use and navigate new applications/software quickly Ability to learn and pick up new skills quickly Willingness, on occasions, to work outside of normal office hours, as might be required from time to time. Willingness, on occasions, to travel within and outside the UK, as might be required from time to time. Education or Certification Degree (or equivalent level) qualification preferable. Excellent spoken and written English is essential. SPECIFIC DUTIES Each associate is expected to carry out, within their capabilities, all reasonable requests made by their supervisor and/or manager. Working closely with/in support of the current Development and Feasibility administration teams in London and Zurich, this position will be under the day-to-day management of Paul Thomas (Vice President of Development for the UK, Ireland and Nordic regions). The position will also work closely with (and under the supervision of) the departmental Senior Administrative Assistant - especially in respect of monthly Hotel Development Committee (HDC) duties. To that end, the Senior Administrative Assistant (who is also London based) will allocate HDC related tasks and responsibilities to the Administrative Assistant, as required Maintain confidentiality of proprietary materials and information Handle incoming and outgoing correspondence and distribute them as required Create and maintain computer-based filing and organization systems for records, reports, documents etc. Assist with the design and preparation of reports and presentations as required Assist and prepare a variety of documents using MS Office, including the editing and preparing of internal committee approval documents, preparing presentations for proposals etc. Produce and distribute team correspondence, presentations and other related documents as required Compose, produce and sign correspondence on routine matters. File and forward traces a variety of documents Monitor and maintain office supplies Process expense reports in a timely manner Attend meetings and take meeting minutes as requested Attend conferences and other events away from the office on an occasional basis, as required Prepare a variety of documents using MS Office applications, as required Maintaining deal progress updates in OASIS and development pipelines Deal with incoming requests by telephone Maintain, collate and distribute all relevant department reports Coordinate venue and agendas for meetings as required Coordinate travel and accommodation arrangements for team Maintain team diaries, schedules and appointments OTHER Perform other administrative and related tasks as assigned by supervisory/management staff to meet business needs. Comply with Marriott Hotels International Limited policies and procedures. Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.