Faculty administrative assistant

Ref Number B02-06130 Professional Expertise Administration and Business Support Department School of Life Medical Sciences (B02) Location London Working Pattern Full time Salary £33,259 - £38,466 Contract Type Permanent Working Type Hybrid (20% - 80% on site) Available For Secondment No Closing Date 06-Dec-2023 About us The Faculty of Life Sciences (FLS) combines the strengths of UCL’s basic biological and preclinical sciences, some of its constituent research departments have long and distinguished histories that can be traced back to the early nineteenth century when UCL was founded and there are 9 Nobel Laureates associated with Life Sciences. The Faculty continues to build on existing strengths in cell and developmental biology, computational biology, evolutionary and population genetics, cellular and circuits neuroscience, and structural and molecular biology. In 2012 the merger with the School of Pharmacy provided new opportunities in drug discovery and the Faculty also hosts joint appointments with the Francis Crick Institute. There are six areas which make up FLS; the School of Pharmacy, Biosciences, the Laboratory for Molecular Cell Biology, the Sainsbury Wellcome Centre for Neurocircuits and Behaviour, the Gatsby Computational Neuroscience Unit and the Cruciform Teaching Facilities Unit. About the role This is a pivotal post within the Faculty team and provides an excellent opportunity for the right applicant to develop a career in university administration. The role will provide dedicated support to the Vice-Deans in their respective areas of operation and other members of the Senior Leadership team including the Dean and Director of Operations when required. Duties will include diary management, arranging meetings and committee servicing. Please see the full Job description for further details. The successful candidate will be expected to be adaptable, quickly assimilate information and establish their own support networks across UCL and as the role requires interaction with many people within and external to UCL, a professional attitude, willingness to help, and ability to remain tactful and assertive are required in order to adequately execute the duties outlined. Building effective and positive working relationships at all levels is essential. About you The post holder will be educated to A level standard, or NVQ Level IV administration or have substantial relevant experience. They will have experience of working in EA/PA role, in a large or complex organisation. The successful candidate will have experience of servicing high-level committees or working groups including meeting preparation and minute taking. They will have excellent verbal and written communication skills with strong organisational skills and the ability to work under pressure. Experience of Diary Management is essential for this role. Please see the attached job description and person specification for full details. Candidates MUST upload the following documents: 1. Full curriculum vitae 2. Statement of support When completing your supporting statement, please tell us, using examples, how you meet the essential criteria listed in the job description. If you have any queries about the role, please contact Verona Halfteck ([email protected]) What we offer As well as the exciting opportunities this role presents we also offer some great benefits some of which are below: 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) Hybrid Final Salary Pension Scheme Cycle to work scheme and season ticket loan On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance Our commitment to Equality, Diversity and Inclusion As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/