Executive assistant office manager

Location: London (hybrid: 3 days a week in office 2 days WFH) Salary: £55k-£58k per annum depending on experience Hours: Full Time (37.5 hours per week) Contract Type: Permanent THE ROLE In this dual role you will ensure the smooth functioning of business/office management services and provide executive level assistance to several senior managers in a busy, dynamic and demanding office environment. As an Office Manager, you are responsible for overseeing daily administrative tasks, and maintaining an efficient workplace. Simultaneously, as an Executive Assistant, you will provide direct support to high-level executives by managing calendars, scheduling meetings, and handling communication on their behalf. You act as a gatekeeper, prioritising tasks, and ensuring that the executive s time is utilised effectively. The role requires exceptional organisational skills, attention to detail, and the ability to multitask. You will create a cohesive and productive work environment, balancing the broader administrative needs of the office with the specific requirements of the executive team as well as supervising an administrative assistant. The successful candidate will be a confident, proactive self-starter with excellent organisational skills who strives to provide an exceptional service. Are you ready to make a significant impact on our thriving business with strong ethics and build an amazing career? Submit your application and be part of our extraordinary team. Key responsibilities include (but are not limited to): To run the office efficiently (with the support of the office assistant) to include being the key point of contact with office service providers including the premises landlord, office equipment and sundry suppliers. Coordination of board/trustee meetings (producing agendas, meeting packs, taking minutes, actions, location and facilitation, handling meeting correspondence and other support as needed). Support of senior directors including diary management, expense submission and travel. Facilitation of Trust wide meetings Manage high level client and collaborator events. Managing the register of Trust policies and processes. Management of Sharepoint Responsible for office related communications. Formatting presentations and other submissions including use of Powerpoint and In-Design (training of the latter is available if necessary). Line management responsibilities for office assistant Skills and experience Significant experience in a similar role, ideally in the built environment Excellent written and verbal communication skills Proven administration and organisational skills Ability to manage complex scheduling Adept at working with key stakeholders at all levels Ability to convey complex/detailed information in a concise and comprehensible manner Strong attention to detail Competent user of software applications including Outlook, Word, Excel, PowerPoint, Experience of both SharePoint and In-Design an advantage Useful Simple Trust The Useful Simple Trust (UST) is an award-winning group of professional design and consultancy practices driving change in the building environment through our four brands; Expedition Engineering, Useful Projects, Useful Studio and Thomas.Matthews. Certified as a B Corp, Social Enterprise and Employee Benefit Organisation, our experienced engineers, architects, designers, consultants, and strategists are dedicated to business and environmental goals, transparency and accountability. As pioneers for sustainable design and consultancy, we are addressing the major issues of our time, including Net Zero carbon, circular economy, biodiversity gain, and social impact. Through our naturally collaborative approach, we engage our clients to deliver BOLD, valuable projects with positive impact. UST believe in investing and growing our people as much as we do our business. We foster talent, equal opportunity, diversity, inclusion, and wellbeing to develop a high performing and sustainable workforce. As a certified Carbon Literate Organisation, we are committed to becoming carbon neutral by 2030. We are particularly interested in hearing from candidates with a high level of carbon literacy or are willing to become certified. Diversity statement UST strives to be a diverse and inclusive place where we can all be ourselves. We are working to change the lack of representation of minority groups and are particularly keen to hear from anyone with relevant skills and experience who feels they are underrepresented in the industry. We encourage people from culturally diverse backgrounds, women, people with different abilities, LGBTIQ+ community, gender, all age groups, and those with intersectional or multiple diverse characteristics to apply. We know that diversity makes us stronger, and we are committed to creating a working environment that is inclusive and ensures everyone can be heard and valued for their contributions. What we offer An entrepreneurial environment; we re open to new ideas. Supported route to Chartership (including professional membership fees) as well as enhanced learning and development opportunities. Flexible and hybrid working, including the possibility to work a compressed 9-day fortnight. 25 days annual leave + bank holidays. Service Recognition Awards. Working Nursery Scheme. Private medical insurance for you and your family. Annual Eyecare Plan. Life Assurance. Company Pension Scheme (grade dependant, minimum of 6%). Cycle to Work Scheme. Free access to our Employee Assistance Program (EAP) for you and your family. Thriving Trust-wide social scene, including charitable activities and regular team events.