Administrative officer

We are looking for an experienced and hard working administrator to work in the Paediatric Intensive Care Unit. To provide a high-quality administrative support service to the department including PA support to named individuals. The post will provide a broad range of support activities to ongoing and fixed term projects within the department and will ensure the smooth running of the office and effective internal and external liaison to contribute to the successful running of the office as a whole. The role will require the individual to interact with a multidisciplinary team in a very busy office environment, dealing with highly complex and sensitive issues, often requiring appropriate judgements to be made under minimal supervision. To provide a comprehensive and efficient administrative service To organise and administer meetings, taking comprehensive minutes and ensuring timely dispatch of papers, highlighting actions. Provide PA support including diary management and arranging meetings and appointments via the calendar system with both external and internal personnel. Prepare and produce reports / spreadsheets, presentations and other documents as requested using the format required by the team. Prepare acknowledgement letters and draft replies where required. To make travel arrangements, booking venues and catering arrangements for meetings and conferences. To provide dictation and typing services, including audio and direct dictation when required. To cover full PA and secretarial support to named individuals when required Support in the implementation of projects, with minimal supervision to agreed goals and agreed timescales Evelina London Children’s Hospital Evelina London is part of Guy s and St Thomas NHS Foundation Trust and we are responsible for providing services for women and children. With over 3,000 dedicated staff, and led by an Executive Team and Board, we have significant devolved autonomy to focus operationally and strategically upon the needs of our patients. We also benefit from being part of a large and successful NHS foundation trust, whose values we share. We have an ambitious strategic development programme, with backing from Guy’s and St Thomas’. Every year, the number of children and young people Evelina London cares for, in hospital and in the community, continues to grow. We provide comprehensive health services from pre-conception, before birth, throughout childhood and into adult life. Evelina London is here for children, young people and women from London to South East England, and provides specialist care for families around the UK and across the world. As the only NHS Trust in London with women’s and specialist children’s services on one site we have unique opportunities to provide excellent, high-quality, integrated care for mothers, babies and children. We operate through four clinical directorates: Neonatology and Medical Specialties, Surgical Services, Theatres and Paediatric Intensive Care, Children’s Community Services and Women’s Services. Please see the attached Job Description and Person Specification for details of duties and responsibilities.