Personal assistant

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Personal Assistant Job Req ID: 26814 Posting Date: 24 Nov 2023 Function: Business Operations Location: 1 Braham Street, London, United Kingdom Salary: Competitive Recruiter: Krystle James Hiring Manager: Paul Taylor Career Grade: TM Internal Closing Date: 06/12/23 Why this job matters This is a unique opportunity to directly support our BT leaders in the day to day running of their offices. BT has a key role in British society, fostering change and leading technology innovation. From delivering the Olympics, to supporting the emergency services, to investing more into research than any other UK technology company, we take pride in everything we do - and in the people who work here. We re now a global company operating at the forefront of the information age, employing 90,000 people in 180 countries. And we re on a mission. Guided by our core values of Personal, Simple and Brilliant our goal is to help customers, communities and businesses overcome barriers and release their potential. So, if you re interested in the power of potential, why not join us today and release yours? What you ll be doing The PA will be required to: - Provide high quality secretarial and administrative support by running an efficient office focussing effort on achieving objectives. The diary can constitute as much as 80% of your workload, when supporting more than one Leader, and its paramount to connect regularly to build a strong partnership and understand workstyles and align on priorities to keep the flow of work going and ensure things happen at the right time, and in the right order. It is important in a changing and challenging environment to adapt and establish new ways of working, pioneering change by sharing and introducing collaboration applications to provide support and services, in the office and remotely, simplifying processes and communication using digital technology and applications to achieve results. Diplomacy and discretion in keeping sensitive strategic, commercial and personnel matters - confidentiality and trust is paramount. Ability to work with minimum of instruction, anticipate needs and takes the initiative without being prompted are essential. This job is based in London supporting 3 BT Directors. Hybrid (3 days Office based 2 days remote). Mon- Fri 9am-5pm Essential Skills Able to filter and prioritise requests, solve conflicts and delegate where appropriate; creating a reference Strong at using Microsoft Word and PowerPoint as necessary to create and edit agendas, slides, briefing papers. Can develop processes to ensure urgent or timebound emails are dealt with and actions completed. Can develop great working relationships with stakeholders agreeing ways of working and regularly connecting to align on priorities and build understanding. Co-ordinate engagement visibility plans including virtual. What we d like to see on your CV Showing creativity in using the calendar and creating reminders for completing tasks; team leave and attendance; apologies sent for meeting; storing meeting papers; adding travel time and importantly keeping slots free so that another PA can see Outlook availability. Experience of Co-ordinating and managing every aspect of travel itinerary (including venue bookings) anticipating all needs, ensuring cost effectiveness and compliance Taking responsibility for continuous learning and agreeing personal development Developing and maintaining internal and external relationships to improve impact across the business Benefits At BT, we entertain, educate and empower millions of people every single day. We’re a brand built on connecting people – whether that’s friends, family, businesses or communities. Working here, you’ll receive an attractive salary and a range of competitive benefits, but – more than that – you’ll be joining an ambitious organisation with a culture of togetherness, collaboration and inclusivity, that takes a genuine and proactive interest in your progress and development. Benefits of working for BT include: Competitive salary 22 days’ annual leave (not including bank holidays World-class training and development opportunities Discounted employee broadband, mobile and TV packages Share option and pension scheme programmes Flexible benefits to fit around you BT is an equal opportunities employer. We’re working hard to create an inclusive working environment, where people from all backgrounds can succeed. We want to make sure your recruitment experience is the best it can be – so, if you’re selected for an interview, please let us know if there’s any adjustments we can make that would be helpful for you. #LI-Onsite, #LI-Hybrid, #LI-Remote With over 175 years of heritage, BT is now the flagship business brand of BT Group. We’ve brought together our best people and capabilities into a B2B powerhouse serving 1.2 million business customers internationally. We’re a global leader for secure connectivity and collaboration platforms for businesses of all shapes and sizes, from big household names and government departments, right through to sole traders and new start-ups. But it’s not just the technology that matters, it’s what it can do to help them build stronger, smarter, more secure businesses. We value diversity and inclusion and believe in making a positive impact. We connect for good by championing digital inclusion and equipping people, businesses, and communities with digital skills to thrive. As a member of our team, you will be part of an organisation that celebrates difference, fosters innovation and provides you with opportunities to be your best. With millions of businesses relying on us daily, joining BT means you can be part of a diverse and multi-skilled team that makes a significant impact to society. A FEW POINTS TO NOTE: Although these roles are listed as full-time, if you’re a job share partnership, work reduced hours, or any other way of working flexibly, please still get in touch. DON T MEET EVERY SINGLE REQUIREMENT? Studies have shown that women and people who are disabled, LGBTQ+, neurodiverse or from ethnic minority backgrounds are less likely to apply for jobs unless they meet every single qualification and criteria. We re committed to building a diverse, inclusive, and authentic workplace where everyone can be their best, so if you re excited about this role but your past experience doesn t align perfectly with every requirement on the Job Description, please apply anyway - you may just be the right candidate for this or other roles in our wider team.