Legal secretary

JOB TITLE: Legal Secretary – Hybrid HOURS OF WORK: 9am – 5.30pm Monday to Friday LOCATION: Manchester City Centre BENEFITS: 25+stat holidays – Death in Service Pension + Bonus An exciting opportunity has arisen for our client based in Manchester City Centre. They are looking for a Legal Secretary to join their Central Services team on a full-time permanent basis. You will provide high quality and efficient first-class administrative support and secretarial service to the Fee Earners. Your role will be working from week to week from home and in the office. Main Purpose of the role: Reporting directly to a fee earner or fee earners, provide secretarial support to him/her and the team as directed. JOB DESCRIPTION: Copy typing using the BigHand digital dictation system Creating new clients and information in the database with full and accurate data Maintain the in-house database in line with the company’s procedures and the Data Protection Act Ensuring that all data is accurate and up to date at all times Ensure that all typed work is accurate and proof-read before being handed to the fee earner Prepare correspondence, documents (including track changing) and enclosures as applicable Ensure that signed correspondence is sent promptly to the Post Room Diary management - appointments and book meeting rooms, refreshments, arrange travel and accommodation, etc. as required Extensive client liaison – communicate professionally with clients internal staff on the telephone and by email, relaying messages where possible Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc., as directed by the fee earner Filing, both paper – manual and electronic At all times, comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, anti-money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act, etc.) In all dealings with clients and others, internally and externally, behave professionally, helpfully and courteously at all times and ensure the positive representation of the firm Work as part of a team when work is requested by any other fee earners PERSON SPECIFICATION: Minimum experience of 12 months as a Legal Secretary Confident, clear and articulate communication skills both orally and in writing Well presented, appropriate to a professional business environment. Pleasant telephone manner, speaks clearly and fluently Ability to work in a planned and organised way, but can multitask Manages time effectively Methodical, accurate and consistent even when under workload and/or time pressures Adapts and fits in well, able to work independently and within a team Awareness of the need for confidentiality Accurate typing speed of 60 wpm Experience using MS Office Professional approach Job Types: Full-time, Permanent Salary: £24,000.00-£26,000.00 per year Benefits: Company pension Schedule: Monday to Friday Experience: Legal Secretary: 1 year (preferred) Track Changes, Numbering and Formatting: 1 year (preferred) Work Location: In person Reference ID: SH - Legal Secretary - 23 Nov 23