Personal assistant

Great that you re thinking about a career with BSI! Personal Assistant Purpose of the position To provide full secretarial, administration and business support to the Group Training Director, Group System Certification Director and the Group Training Leadership to ensure effective business operations and management of time within procedures and deadlines. Supporting the wider Group Assurance Executive team as required as a member of the Business Support team. Key Responsibilities and Accountabilities Scheduling and organising internal and external meetings including venue, catering, accommodation, travel, conference calls including room booking agenda Manage all diary commitments and calendar appointments on behalf of the Group Training Director and Group System Certification Director; schedule both internal and external meetings; conference calls Coordinate, plan and book all travel visas and accommodation requirements, within budget Provide cover for other PA when absent. Provide continual awareness and reassessment of priorities and actions requiring follow-up, maintaining deadlines and to anticipate the requirements of forthcoming cyclical events Note taking at Group Training and System Certification team meetings and tracking action items Provide administrative support to the wider Group Assurance Leadership and Group Training team including those not based in Chiswick Undertake a range of administrative tasks such as submission of expenses, invoice management and other documents in accordance with BSI Group systems Liaise with internal colleagues based in offices in the UK and around the world Meet and greet visitors; plan and arrange lunches, dinners, external events as required Undertake specific project work as required to meet the changing needs of the business Ad hoc – ordering business cards, raising PO’s, invoices checking, arranging couriers, organizing relevant BSI events and international meetings and others Show initiative, be proactive and stay ‘one step ahead’ What we are looking for: Extensive EA or PA experience to Directors of medium to large companies Previous experience working with multiple Directors that have a global remit Excellent IT ability including knowledge of Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook Highly organised, with proven ability to work on own initiative and prioritise to meet deadlines Strong communication skills sufficient to deal with internal and external contacts at all levels, verbally and in writing Ability to work on own initiative with minimal supervision A high level of personal integrity and ability to maintain confidentiality and discretion is always required Professional, proactive, and enthusiastic Self-motivated, flexible team player, willing to help and support others in a team environment What we offer: BSI offers a competitive salary £35,000pa, incentive bonus, ongoing training and development, private medical and dental insurance, a company-matched pension scheme and twenty-seven (27) days annual leave plus Bank Holidays with the option to buy additional days. #LI-JD1 #LI-ONSITE Our Excellence Behaviours: Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI. They help us ensure that BSI is a great place to work and a highly successful business. BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable with conducting the interview virtually, please speak to a member of our recruitment team. Our Excellence Behaviours: Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI. They help us ensure that BSI is a great place to work and a highly successful business. BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable with conducting the interview virtually, please speak to a member of our recruitment team.