Company secretarial co ordinator

Job Title: Company Secretarial Co-ordinator Department: Secretariat LOCATION: York House, 45 Seymour Street, London REPORTING TO: Gavin Bergin, Head of Secretariat TYPE OF CONTRACT: Permanent PLACES, PEOPLE, PREFER Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable basis. We are a FTSE 100 business with a strong balance sheet and over £13bn of assets under management. But with just 600 employees, you’re given the ability to make a big impact and elevate your career quickly. Our diverse, passionate team of experts works on some of the most ambitious, innovative and sustainable projects in the country – from our high-quality campuses across central London, to some of the top retail schemes in the UK – providing a rewarding career journey where you can shape how you grow. We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you’ve come to the right place! In our recent engagement survey 93% of our employees stated they were proud to work for British Land! THE ROLE The Company Secretarial Co-Ordinator will be responsible for the execution of all transactional property documents at British Land, supporting the Secretariat Team with administrative tasks and providing diary management for the Head of Secretariat. The Secretariat Team delivers a first-class service to the Board and other stakeholders, including internal departments, joint venture partners, external agencies and shareholders. The Company Secretarial Co-Ordinator will support the team in this objective. The Secretariat is a well-respected, highly functioning team of professionals that take pride in their work and enjoy doing it together. WHAT YOU’LL DO Reviewing and processing legal documents for signing by the directors of the Company and the Company’s subsidiaries and joint venture companies. Ensuring the correct and timely execution of legal documents. Ensuring the correct content and execution of company Authority Certificates. Storing data on the company Blueprint software and in-house document registry, ensuring all details are correct. Updating company records (such as change of directors) on Companies House., on request. Drafting letters and returning signed legal documents to various law firms. Assisting in administrative tasks for the company secretariat team and undertaking ad hoc projects. Managing the diary and providing administrative support to the Head of Secretariat. Assisting in legal tasks such as due diligence by checking files and folders as well as updating excel spreadsheets. Assisting in secretariat duties such as answering the phone and taking messages. Liaising with Information Management team for the proper storage of soft and hard copies of company documents. Preparation d formatting of complex legal documents such as: leases, deeds, rent reviews, authority certificates, contracts. Assisting with the processing of subsidiary report and accounts and filing of them with Companies House, on request. ABOUT YOU Experience of working in a similar secretarial/admin role and interacting with senior executives and directors. Excellent attention to detail and accuracy. Flexibility - must be able to deal with different levels of workload, work longer hours when necessary Advanced knowledge of MS Word and Outlook with basic Excel and PowerPoint. Able to self-manage and prioritise own workload. Good written and oral communication skills. Good team player. Able to use own initiative. Good communication skills, confident and personable The ability to handle sensitive, complex and multi-faceted issues in a timely, efficient and where necessary, discrete manner OUR SHARED VALUES our values are what we stand for at British Land, they’re not just a label on the door; they connect us every day to our vision, purpose, and strategy. They help us to promote an inclusive, positive, and collaborative culture. You can read more on our corporate website. Bring your whole self Listen Understand Smarter together Build for the future Deliver at pace A REWARDING PLACE TO BE Our People – Just ask anyone why they love working here and they will tell you it’s the people. They’re highly talented, passionate, and collaborative! We thank our people with rewards that feel rewarding; you can review our market leading benefits here. OUR RECRUITMENT PROCESS If you enjoy bringing your whole self to work, share our values and are excited about our purpose we’d love to hear from you! We are committed to providing an accessible and inclusive process learn more about our selection process here. Please note that we endeavour to get back to all applicants within 28 days. If you haven’t heard from us within this period, please assume that you have been unsuccessful on this occasion.