Analyst client management services team assistant

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the world’s leading financial groups. Headquartered in Tokyo and with over 360 years of history, MUFG has a global network with around 3,000 offices in more than 50 markets. The Group has over 180,000 employees, and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing. MUFG aims to be the world’s most trusted financial group through close collaboration among its operating companies, and to respond to all of the financial needs of its clients, serving society, and fostering shared and sustainable growth for a better world. MUFG’s shares trade on the Tokyo, Nagoya, and New York stock exchanges. The Client Management Services Department is situated within the Corporate and Investment Banking Division of MUFG Bank. However, this function acts as a centralized 1st line support team, providing support to Investment Banking and Corporate Banking in EMEA, Capital Markets and MUFG Securities both in London and in Amsterdam. MAIN PURPOSE OF THE ROLE To provide full secretarial and administrative support to the wider CMS team based in London. KEY RESPONSIBILITIES Effective co-ordination and diary management for CMS Senior stakeholders and CMS Business Management team, proactively identifying priority meetings and ensuring all meeting material is prepared and available in advance; Managing any schedule conflicts, supporting the prioritization and deputisation as necessary. Provide day-to-day administrative support to the wider CMS London team; Dealing with high level queries and management of highly sensitive and confidential information; Co-ordinate travel and entertainment for CMS Senior Stakeholders as required, ensuring adherence to MUFG policies; Ensure any business trips are fully prepared for including but not limited to: travel logistics and Visas (if required) accommodation, any relevant MUFG security / office access remote working facilities pre-arrange meetings, schedule, locations, contacts etc. Process expenses timely and accurately resulting from any travel and or entertainment; Co-ordinate meeting logistics where required including managing room bookings and ordering catering as required; Support and collaborate with the CMS Business Management team including but not limited to: Manage email distribution lists for the CMS EMEA team; Follow up with CMS on LEAP training; Manage and update accordingly the CMS Org Chart and (London) in-office rota; Assistance with actions for new joiner onboarding including set-up of office pass, WFH equipment, and system access; assistance with presentation/deck formatting. Ensuring any visitors for in-person meetings are courteously received and the meetings are well organised and prepared for. Other ad hoc tasks as needed and communicated by Senior stakeholders in CMS and the CMS Business Management team. Play a key role in the smooth day-to-day running of the CMS London office. WORK EXPERIENCE Experience in a comparable role preferred. SKILLS AND EXPERIENCE Functional / Technical Competencies: Proficiency in Microsoft Office Suite Programmes – Word, Excel, PPT, Outlook Excellent written, verbal and interpersonal communication skills, able to adapt style and tone to suit. the audience. Excellent problem-solving skills, working with different stakeholders and managing priorities. Demonstrate an ability to prioritize a challenging workload and act with urgency, delivering to multiple, sometimes tight, deadlines. Excellent attention to detail and ability to maintain a professional manner in a busy environment. Education / Qualifications: Preferred - Degree level education or equivalent industry experience essential. PERSONAL REQUIREMENTS A proactive, motivated approach. The ability to operate with urgency and prioritize work accordingly Strong decision-making skills, the ability to demonstrate sound judgement A structured, organized and logical approach to work A creative and innovative approach to work Excellent interpersonal and communication skills The ability to react to tight deadlines Excellent attention to detail and accuracy A calm approach, with the ability to perform well in a pressurized environment Enthusiastic with the ability to be assertive. Ability to multi-task effectively and to work on own initiative with minimum supervision We are open to considering flexible working requests in line with organisational requirements. MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership. We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.