Part time executive assistant

SCHOOL / SERVICE School of Policy Global Affairs DEPARTMENT Dean s Team - SP GA LOCATION Rhind Building CONTRACT TYPE Permanent JOB CATEGORY SALC / Clerical / Technical / Support HOURS Part-time SALARY MIN £32,982 SALARY MAX £40,521 PUBLICATION DATE 01-Nov-2023 CLOSING DATE 22-Nov-2023 Founded in 1894, City, University of London is a global university committed to academic excellence with a focus on business and the professions and an enviable central London location. City attracts around 20,000 students (over 40% postgraduate level) from more than 150 countries and staff from over 75 countries. In the last decade, City has almost tripled the proportion of its total academic staff producing world-leading or internationally excellent research. During this period, City has made significant investments in its academic staff, its estate and its infrastructure and continues to work towards realizing its vision of being a leading global university. Background The School of Policy and Global Affairs is an internationally excellent centre of research and learning on the human condition in all its dimensions. It is home to about 2,500 students and over 100 staff in three departments (Economics, Sociology and Criminology, and International Politics). The School aims to attract outstanding members of academic staff who will produce world-leading and internationally excellent research of benefit to society; provide innovative and exciting programmes of study; and enrich the lives and enhance the career prospects of its students. This part time role requires high level administrative support provision to the Senior Leadership within the School. Working closely with your counterpart, the post holder is responsible for a full range of executive support duties As part of a central communication point for staff both within the School and external clients. Responsibilities The role requires the role holder to be responsible for a varied range of tasks that need constant balancing. These are made up of a broad range of operational issues, and involve managing projects and resources, originating from various quarters and all having different priorities and timelines. Making sure these are met and delivered effectively and efficiently is essential to support the work of the Departments and School. Person Specification The successful candidate will have a background in executive support as well as substantial proven experience as assistant to a senior manager(s) with a flexible approach to work and a proven track record of diplomacy, negotiation and crisis management. They will have excellent communication and collaboration skills, be able to demonstrate committee meeting management and have strong IT abilities. Additional Information City offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development. The role is a part time job share 10.5 hours a week and is available from January. Closing date for applications: 22nd November 2023 at 11:59pm. Interviews are scheduled for December 2023. Subject to agreement, relevant Professional Services roles may be undertaken in a hybrid way. This involves a combination of working on campus and at home each week. Where hybrid working can be accommodated, specific arrangements will be agreed with the successful candidate before their start date. Regardless of where colleagues are working, City, University of London’s premises will be their primary and contractual place of work. City, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors. We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background. City operates a guaranteed interview scheme for disabled applicants. The University of business, practice and the professions.