Office coordinator

Our Office Operations team is seeking a highly motivated and organised Office Coordinator to help manage the hands-on, day-to-day operational services in Optiver s expanding London office. As a member of this team, you ll be contributing to the broader strategic vision of developing and maintaining an office environment that aligns to our high-performing culture and creating a best-in class employee experience. This role will work on a shift pattern of either 8am-5pm or 9am-6pm. Who we are: Optiver is a tech-driven trading firm and leading global market maker. As one of the oldest market making institutions, we are a trusted partner of 70+ exchanges across the globe. Our mission is to constantly improve the market by injecting liquidity, providing accurate pricing, increasing transparency and acting as a stabilising force no matter the market conditions. With a focus on continuous improvement, we participate in the safeguarding of healthy and efficient markets for everyone who participates. As one of the world s major financial centres, London was selected as the home of Optiver s FX trading business, our UK-focused Institutional Trading Team and rapidly growing commodities trading arm. Optiver UK is located in a city that bridges European, Asian and American time zones, connecting our regional offices and embracing a truly global mind-set. London is one of the most diverse cities in the world, and is home to some of the best museums, a thriving international restaurant scene and bustling high streets that attract people from all over the globe. What you ll do: Optiver s Office Operations team is responsible for the physical office space, facilities, health and safety, security, travel, events, catering, reception and office administration. We re looking for someone with a continuous improvement mindset to really make this role their own, to get involved in initiatives within the wider team and to drive the development and implementation of procedures. Soft services: responsible for the office s soft services, including but not limited to cleaning, plants, fabric, catering, security, pest control and confidential waste. Hard services: responsible for covering the office s hard services when other team members are out of office. Reporting: log, analyse and track all soft service tickets ensuring timely completion and close out. Health and safety: ensuring the office is compliant with health and safety checks eg first aid boxes and fire extinguishers. Employee helpdesk: responding to all employee customer service requests regarding the physical space and amenities. Reception coverage: leave coverage and support when required to ensure there is desk coverage from 8am until 6pm Monday – Friday. Who you are: Solutions focused, approaching challenges and problem solving in a calm, logical and structured way, thoroughly understanding the objective and desired outcome. Ability to build strong professional working relationships with the team, vendors, contractors and suppliers. Results driven mindset with exceptionally high standards, ability to embrace change and proactive in recognizing improvement opportunities. High resiliency to competing priorities and uncompromising focus on quality. Essential: 3 years + proven experience within hard and/or soft services FM. What you ll get: At Optiver UK, you will be part of a well-established and high-performing global firm whilst experiencing the excitement that comes from a growing operation. As our London operations grow, the opportunity to make a global impact and take your career to a new level expands with it. We offer a supportive environment for you to perform at your best. Some of our key benefits include: Competitive remuneration 27 paid vacation days (plus UK public holidays) Daily onsite breakfast and lunch Paid commuting expenses (home to office) 50% paid gym subscription Private medical insurance Pension scheme Training, conference attendance and continuous learning opportunities International transfer opportunities How to apply: Apply directly via the form below and please provide us with a CV and letter of motivation in English. Should there be a potential match, a member of our team will reach out sooner rather than later. If you have any additional questions, please feel free to reach out to [email protected]. When applying for a role with Optiver UK Limited, the recruitment process is run via our Optiver global recruitment team. The personal data you will submit as part of the recruitment process may be processed in the UK, US and the Netherlands. By continuing with your application you hereby consent to your personal data being processed in these locations. More information on how Optiver processes your personal data can be found in our Privacy Policy. As an intentionally flat organisation, we believe that great ideas and impact can come from everyone. We are passionate about empowering individuals and creating diverse teams that thrive. Every person at Optiver should feel included, valued and respected, because we believe our best work is done together. Our commitment to diversity and inclusion is hardwired through every stage of our hiring process. We encourage applications from candidates from any and all backgrounds, and we welcome requests for reasonable adjustments during the process to ensure that you can best demonstrate your abilities.