Executive assistant

Executive Assistant to Executive Director(s) Job Summary The post holder will be required to provide a comprehensive, efficient and confidential support service to an Executive Director(s) of the Trust. They will report directly to the CEO Executive Assistant / Office Manager and work in close liaison with the Director(s) for whom they provide a service. Working as an Executive Assistant to an Executive Director(s) you will be highly organised and efficient, able to multi-task and use your initiative to manage and prioritise a wide range of tasks and responsibilities. Provide a full range of executive assistant duties using MS Office, Outlook, Word, Powerpoint, Excel, generating routine correspondence, taking notes and minutes and photocopying/binding of documents. Provide a full range of executive assistant duties including using MS Office, Outlook, Word, Powerpoint, Excel, generating routine correspondence, taking notes and minutes and photocopying/binding of documents. Receive a variety of telephone calls on behalf of the Director(s) using initiative to deal with matters where possible, taking messages and re-directing calls as appropriate. Receive and record all incoming mail and email transmissions sifting and screening as required. Prioritise the mail, ensuring all issues of an urgent nature are brought to the Director’s attention. Delegate when necessary correspondence to other members of their directorate to respond to on the Director’s behalf. Where appropriate, produce draft responses to correspondence in liaison with other members of the Directorate team. Organise and maintain diaries, electronic or otherwise. Prepare papers for the daily appointments in advance for the Directors. Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations. We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond. Greater Manchester is one of the world s most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options. Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity. Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users. Ensure the completion and input of the necessary attendance data in relation to senior members of the directorates, providing reports from the system as required. Manage the process of annual appraisal for the Director(s) within agreed timeframes. Participate in appraisal review with the appointed line manager. Raise non-stock requisitions, obtaining cash in advance as required and process payment of invoices and part orders. Jointly with other members of the secretarial team, maintain a pleasant working environment and present a professional and helpful manner when dealing with colleagues and visitors. Work with colleagues to continually strive to improve the efficiency and effectiveness of the team. Provide cover during periods of sickness, absence or annual leave of colleagues as required. Please note the interviews for this post will be face to face only, no option for a virtual interview. Please see attached job description and person specification Staff benefits Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays. 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme Blue Light Card Discount